# EHS-GUID-002: Workplace Safety Guidelines

**Effective Date:** 2025-04-10
**Revision:** 1.1
**Owner:** Environmental Health & Safety (EHS)

## 1. Purpose

These guidelines are intended to promote a safe and healthy work environment for all employees by establishing clear expectations for workplace conduct, hazard identification, and incident reporting. Safety is a shared responsibility.

## 2. General Safety Rules

- Maintain a clean and organized work area to prevent slips, trips, and falls.
- Do not block fire exits, extinguishers, or electrical panels.
- Be aware of your surroundings and report any suspicious activity to security.
- Do not engage in horseplay or practical jokes that could endanger others.

## 3. Office Ergonomics

- **Workstation Setup:** Adjust your chair, desk, and monitor to maintain a neutral posture. Your feet should be flat on the floor, and your monitor should be at or slightly below eye level.
- **Ergonomic Assessments:** The EHS department offers ergonomic assessments upon request. We can provide wrist rests, footrests, and other equipment to help optimize your workstation.
- **Breaks:** Take short breaks every 30-60 minutes to stand, stretch, and move around.

## 4. Hazard Identification and Reporting

- **See Something, Say Something:** If you identify a potential safety hazard (e.g., a wet floor, a frayed electrical cord, a broken chair), report it immediately to the Facilities department via a Jira ticket or to your manager.
- Do not attempt to resolve a potentially dangerous situation yourself.

## 5. Electrical Safety

- Do not overload electrical outlets or use damaged cords.
- Keep liquids away from all electrical equipment, including computers and printers.
- Only authorized personnel may perform maintenance on electrical equipment.

## 6. Accident Reporting Procedure

- All workplace accidents, injuries, or near-misses, no matter how minor, must be reported to your manager and the EHS department within 24 hours.
- An **Accident Report Form** must be completed to document the incident. This helps us identify root causes and implement corrective actions to prevent future incidents.

## 7. Related Policies

- **Emergency Response Plan (EHS-PLAN-001)**
- **Employee Handbook (HR-POL-001)**

## 8. Revision History

- **v1.1 (2025-10-28):** Added sections on general safety rules and electrical safety.
- **v1.0 (2025-04-10):** Initial version.