synthetic_policies/emergency_response_plan.md

EHS-PLAN-001: Emergency Response Plan

Effective Date: 2025-03-20 Revision: 1.1 Owner: Environmental Health & Safety (EHS)

1. Purpose

This document outlines the procedures for responding to various emergencies to ensure the safety and well-being of all employees, visitors, and contractors, and to minimize damage to company property.

2. Types of Emergencies

This plan covers, but is not limited to:

• Fire
• Medical Emergencies
• Natural Disasters (e.g., earthquake, severe weather)
• Security Threats (e.g., active shooter, unauthorized intruder)
• Power Outages

3. Immediate Actions for All Emergencies

1. Assess the situation: Is it safe to help?
2. Call for help: Dial 911 immediately for any life-threatening situation.
3. Notify internal contacts: After calling 911, notify Building Security and the EHS department.

4. Specific Emergency Procedures

4.1. Fire

• Activate the nearest fire alarm pull station.
• Evacuate the building immediately via the nearest safe exit. DO NOT USE ELEVATORS.
• Close doors behind you to contain the fire.
• Proceed to the primary assembly point: the east side of the main parking lot.
• If the primary assembly point is unsafe, proceed to the secondary point: the park across the street.
• Await instructions from the designated Floor Wardens or emergency services.

4.2. Medical Emergency

• Call 911 and provide your location and the nature of the emergency.
• Do not move the injured person unless they are in immediate danger.
• Send someone to retrieve a first aid kit and an AED.
  • First Aid Kits: Located in all kitchen areas and at the main reception desk.
  • AEDs: Located in the main lobby and the 3rd-floor hallway by the elevators.
• Provide assistance only if you are trained and it is safe to do so.

4.3. Security Threat

• Active Shooter (Run, Hide, Fight):
  • RUN: If there is a clear escape path, evacuate immediately.
  • HIDE: If you cannot evacuate, find a place to hide where the active shooter is less likely to find you. Lock and barricade the door, and silence your cell phone.
  • FIGHT: As a last resort and only when your life is in imminent danger, attempt to disrupt or incapacitate the active shooter.
• Unauthorized Intruder: Do not confront the individual. Contact Building Security immediately with a description and location.

5. Roles and Responsibilities

• EHS Department: Owns and maintains this plan. Conducts regular drills.
• Floor Wardens: Designated employees who are trained to guide others during an evacuation.
• All Employees: Responsible for knowing and following these procedures.

6. Emergency Contact Information

• All Emergencies: 911
• Building Security: 212-555-0199
• EHS Department Head: Jane Doe, 212-555-0150

7. Revision History

• v1.1 (2025-10-25): Added specific procedures for security threats and clarified roles.
• v1.0 (2025-03-20): Initial version.